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DISTRICT OF HIGHLANDS
NOTICE OF
REGULAR COUNCIL MEETING
Monday, March 16, 2009 @ 7:00 p.m.
School House, 1589 Millstream Road
A G E N D A
1.
APPROVAL OF THE AGENDA
2.
PETITIONS AND DELEGATIONS
a)
Inspector Jim Falkner, RCMP - West Shore Detachment
3.
ADOPTION OF THE MINUTES
Adopt
a)
RECOMMENDED ACTION: Adopt
b)
Committee of the Whole – March 9, 2009
RECOMMENDED ACTION: Adopt
Receive
c)
Community Infrastructure and Services Select Committee – Feb. 25, 09
RECOMMENDED ACTION: Receive
d)
Fiscal and Environmental Select Committee – March 4, 09
RECOMMENDED ACTION: Receive
4.
REPORTS OF COMMITTEES & COMMISSIONS
a)
Committee Reports
i)
Advisory Planning Commission (Cllr. McLean)
ii)
Community Infrastructure and Services Select Committee (Cllr. Gill)
iii)
CRD Arts Committee (Cllr. Dobb)
iv)
CREST (Cllr. Roessingh)
v)
Community Centre Task Force (Cllr. McLean)
vi)
Emergency Planning Committee (Cllr. Johannesen)
vii)
Fiscal and Environmental Select Committee (Cllr. McLean)
viii)
Greater Victoria Family Court Committee (Cllr. Johannesen)
ix)
Greater Victoria Public Library Board (Cllr. Roessingh)
x)
Groundwater Task Force (Cllr. Roessingh)
xi)
Inter-Municipal Committee on Disability Issues (Cllr. McLean)
xii)
Solid Waste Advisory Committee (Cllr. Gill)
xiii)
Sustainability Task Force (Cllr. Dobb)
xiv)
Western Communities Policing Advisory Committee (Cllr. Johannesen)
xv)
West Shore Parks and Recreation (Cllr. Williams)
b)
Mayor’s Reports
xvi)
CRD Board
xvii)
CRD Environment Committee
xviii)
CRD Planning and Transportation Committee
xix)
CRD Regional Water Commission
xx)
JDF Water Commission
5.
RATIFICATION OF COMMITTEE RECOMMENDATIONS
a)
Fiscal and Environmental Services Select Committee – March 4, 2009
i)
Letter – Canadian Wildlife Service – February 12, 2009
RE: AN INVITATION TO COMMENT ON THE PROPOSED ADDITION OF SPECIES TO THE SPECIES AT RISK ACT
RECOMMENDATION:
That Council support the list as put forward
ii)
Memo – C.D. Coates, February 25, 2009
RE: 2009 GRANT IN AID REQUESTS (1850-02)
RECOMMENDATION:
- That Grant in Aid in the amount of in the amount of $200 be approved for Greater Victoria Film Commission.
- That Grant in Aid in the amount of in the amount of $2000 be approved for Highlands Heritage Park Society.
- That Grant in Aid in the amount of $200 be approved for Intermunicipal Advisory Committee on Disability Issues.
- That Grant in Aid be denied to Lexie’s Little Bears’ Child Care, and that the response letter clarify the intent in the Grant in Aid Policy concerning “not for profit” organizations.
- That Grant in Aid in an amount between $430 to $540 be approved for Need Crisis & Information Line, being the range applied for, and leaving it to Council to decide the specific amount (Information on request attached).
- That Grant in Aid in the amount of $1000 be approved for West Shore Arts Council.
- That Grant in Aid in the maximum amount of $500 be approved for Wescom Medi-Lend Society.
- That Grant in Aid in the amount of $1000 be approved for Pacific Centre Family Services Association.
Summary:
1. Greater Victoria Film Commission $ 200.00
2. Highlands Heritage Park Society 2000.00
3. Intermunicipal Advisory Committee on Disability Issues 200.00
4. Need Crisis & Information Line 430.00 to 40.00
5. West Shore Arts Council 1000.00
6. Wescom Medi-Lend 500.00
7. Pacific Centre Family Services Association 1000.00
TOTAL $5330.00 to $5440.00
b)
Community Infrastructure and Services Select Committee – February 25, 2009
i)
COMMUNITY RECOGNITION (0330-21)
RECOMMENDATION:
That the adopted recognition policy be sent out to the community with the tax notices this spring. Call for nominations should be included. If the award is given this year, it should be given out at a Council meeting.
ii)
CAR CO-OPERATIVE (8310-02)
RECOMMENDATION:
THAT the Jack Bell Ride-Share for BC website be highlighted in the Council newsletter and on the District of Highlands website with a link to the Ride-Share website. It is believed that this will maximize the effectiveness of the Ride-Share program for Highlanders.
c)
Committee of the Whole – March 9, 2009
i)
DRAFT ONE – 2009 FINANCIAL PLAN (1700-13)
RECOMMENDATION:
That Council authorize Fiscal and Environmental Select Committee to work with staff to prepare a draft leaflet on the five year plan summary to be mailed out to the residents of Highland with the 2009 tax notices.
6.
INTRODUCTION OF LATE ITEMS
7.
UNFINISHED BUSINESS
a)
Memo – Laura Beckett, March 11, 2009
RE: DEVELOPMENT VARIANCE PERMIT – DVP-01-09(5247 MUNN ROAD)
RECOMMENDATION: That Council ISSUE Development Variance Permit DVP-01-09 pertaining to: Lot 2, Section 36, Highlands District, Plan 45725 (5247 Munn Road) Varying section 6.16.3(4) of Zoning Bylaw No. 100 on proposed lots as shown in Attachment 1 to draft DVP-01-09 as follows: No building or structure shall be sited with 1.7 metres of a side lot line.
b)
Letter – Ministry of Agriculture and Lands, Minister Ron Cantelon, March 4, 2009
RE: MILLSTREAM MEADOWS (5280-20)
8.
CORRESPONDENCE
a)
Letter – Ministry of Community Development, Mike Furey – Feb. 24, 2009
b)
Letter – GVPL, Paul Gerrard, Board Chair – Feb. 26, 2009
RE: LIBRARY FINAL FIVE YEAR FINANCIAL PLAN (2009-2013) AND 2009 OPERATING BUDGET(2240-26)
c)
Email Correspondence – Bob McMinn – Feb. 27,09
RE: MUNICIPAL PARK WASHROOM (6140-01)
d)
Letter – 848 Royal Canadian Air Cadet Squadron, Janet Young - Feb. 28,2009
RE: REQUEST FOR FINANCIAL SUPPORT(1850-02)
e)
Email Correspondence – Michelle Mahovlich – March 11, 2009 (0490-23)
RE: REQUEST FOR SUPPORT IN PRINCIPAL – ADVANCING FUNDS FOR SCHOOL REPLACEMENT
f)
Letter – The Royal Canadian Legion, Leon Thibodeau, President
RE: MILITARY SERVICE RECOGNITION BOOK – Request of advertisement (0470-49)
9.
BYLAWS
a)
Memo – C,D. Coates, CAO – March 6, 2009
RE: PARK RESERVE FUND EXPENDITURE AND BYLAW 314 (1ST, 2ND & 3RD reading request)
10.
NEW BUSINESS
a)
Memo – Laura Beckett, March 10, 2009
RE: COVENANTS FOR PROPOSED SUBDIVISION OF 5247 MUNN ROAD – PLA-01-09
RECOMMENDATION: That Council authorize execution of covenants restricting residential use of proposed Lot B between Lorraine Cecile Brotherston and Kenneth Stuart Brotherston and the District of Highlands. That Council authorize execution of covenant lasting five years that restricts modification, demolition or destruction of the existing farm house and lean-to barn and requires the owners to maintain said structures’ integrity and prevent deterioration of proposed Lot B between Larraine Cecile Brotherston and Kenneth Stuart Brotherston and District of Highlands.
b)
Memo – C.D. Coates, CAO, March 11, 2009
RE: CLIMATE ACTION CHARTER & SUSTAINABILITY (0360-43)
RECOMMENDATION: That Council receive the report for information
c)
Memo – T. Neurauter, A/ Corporate Officer, March 11, 2009
RE: REQUEST – THE SCHWALBE CYCLING CLUB (8100-20)
RECOMMENDATION: That Council approve the request
d)
Memo – J. Cameron, Admin. Assistant, March 9, 2009
RE: BUILDING REPORT FOR FEBRUARY 2009 (3800-01)
RECOMMENDATION: Receive for information
e)
Budget Meeting Date - Verbal
RE: SET THE DATE FOR THE NEXT BUDGET DISCUSSION (1700-13)
RECOMMENDATION: March 23, 2009
f)
Motion to move In Camera
Recommended Action: That Council move In Camera to discuss items pursuant to the Community Charter, specially Section 90 (1) (e)the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality and that the members of the Community Centre Task Force be invited to attend.
11.
RISE AND REPORT FROM IN-CAMERA
12.
ADJOURNMENT
To Adjourn the Regular Meeting of Council