DISTRICT OF HIGHLANDS
NOTICE OF REGULAR COUNCIL MEETING
Tuesday, April 6, 2010 @ 7:00 PM
School House, 1589 Millstream Road
A G E N D A
1.
APPROVAL OF THE AGENDA
2.
PETITIONS AND DELEGATIONS
3.
ADOPTION OF THE MINUTES
Adopt
a)
Council – March 15, 2010
RECOMMENDED ACTION: Adopt
b)
Special Council – March 29, 2010
RECOMMENDED ACTION: Adopt
c)
Special Committee of the Whole – March 29, 2010
RECOMMENDED ACTION: Receive
Receive
d)
Fiscal and Environmental – March 3, 2010
RECOMMENDED ACTION: Receive
e)
Community Centre Task Force - March 25, 2010
RECOMMENDED ACTION: Receive
f)
CRD Hospital Board – March 10, 2010
RECOMMENDED ACTION: Receive
g)
CRD Board – March 10, 2010
RECOMMENDED ACTION: Receive
h)
West Shore Parks and Recreation – February 11, 2010
RECOMMENDED ACTION: Receive
4.
REPORTS OF COMMITTEES & COMMISSIONS
a)
Councillor’s Reports
i)
Councillor Allen Dobb
- CRD Arts
ii)
Councillor Diane Gill
- Community Infrastructure Services Select Committee (CISC); CRD Solid Waste Advisory
iii)
Councillor Sigurd Johannesen
- Community Centre Task Force; Emergency Planning; Greater Victoria Family Court; Community Policing
iv)
Councillor Marcie McLean
- Fiscal Environmental (FESC); Inter-municipal Advisory Committee on Disability Issues (IACDI)
v)
Councillor Karel Roessingh
- Advisory Planning Commission; Capital Region Emergency Service Tele-communications (CREST); Greater Victoria Public Library Board; Ground Water Task Force
vi)
Councillor Ken Williams
- West Shore Parks &Recreation (WSP&R)
b)
Mayor’s Reports
- CRD Board, CRD Environment, CRD Planning and Transportation; CRD Water and JDF Water
5.
RATIFICATION OF COMMITTEE RECOMMENDATIONS
a)
Fiscal and Environmental – March 3, 2010
1)
i)
CAMPAIGN FINANCE
Recommendations:
THAT the principle of campaign financing limits be based on a per-capita approach, potentially with a sliding scale, which could be modified over time based on experience.
THAT there be a requirement to publish campaign finances online (i.e., through a municipality’s web site and/or a central web site such as UBCM or Elections BC).
THAT a municipal tax credit for campaign donations be allowed to be claimed as a provincial tax credit on the federal income tax form.
THAT a limit of $100 per single donation be put into effect.
ii)
ENFORCEMENT PROCESSES AND OUTCOMES
Recommendation:
THAT the public be informed as to its role in scrutinizing financial disclosure documents and in reporting potential transgressions to the appropriate authorities.
iii)
ROLE OF THE BRITISH COLUMBIA CHIEF ELECTORAL OFFICER IN LOCAL GOVERNMENT ELECTION
R
ecommendation:
THAT the office of the British Columbia Chief Electoral Officer play a central role in managing municipal elections , given the resources and mandate of the office , which would lead to greater efficiency and standardization of electoral procedures.
THAT electronic voting machines be used in municipal elections.
iv)
ELECTION CYCLE [term of office]
Recommendations:
THAT the current three-year term of office for mayors and municipal councillors be maintained.
THAT the date of municipal elections be changed to the third Saturday in October.
v)
CORPORATE VOTE
Recommendations:
THAT no corporate vote be allowed.
vi)
ELIGIBILITY OF VOLUNTEERS
Recommendations:
THAT the UBCM policy paper’s recommendation to exclude members of volunteer firefighter brigades, volunteer ambulance services, and volunteer emergency measures organizations from the definition of municipal employees under the Municipal Act be supported.
THAT real estate agents be disqualified from running for mayor or municipal council positions to eliminate the potential for financial conflict of interest while holding office.
b)
Community Centre Task Force – March 3, 2010
1)
REVISED COMMUNITY HALL CONCEPTUAL DESIGN/ QUANTITY SURVEYOR BUILDING COST ESTIMATE / SITE DEVELOPMENT & SERVICING (0360-34)
i)
Recommendations:
Members are satisfied with the revised floor layout design for the hall.
ii)
Members believe that a hall as revised could be built within the grant funding amount.
iii)
Site development and servicing costs will depend on the site selected
iv)
Hall funding options through the sale of municipal assets, which might include one of the two lots in the East Highlands, should be pursued
v)
Community hall plan options should be presented to the public at an open house
vi)
Alternate proposals for the community hall are welcomed.
c)
Community of the Whole – March 29, 2010
1)
i)
School District 62 Liaison Officer Funding Request
Recommendation:
T
hat staff advise School District 62 that funding requests to local governments should be formula based reflecting the size of the community as opposed to equal dollar amounts regardless of size
ii)
CRD Housing Trust and CRD Arts Funding
Recommendation:
That staff provide details of a 10 year phase in to full participation for both the CRD Housing Trust and CRD Arts Committee. Further that this analysis reflect the 2010 change to the overall requisition for the CRD and other agencies.
iii)
HDCA Notice Boards
Recommendation:
That the HDCA provide further details in relation to the material and assembly costs of the Notice Boards. Further that staff provide costs for installation.
6.
INTRODUCTION OF LATE ITEMS
7.
UNFINISHED BUSINESS
8.
CORRESPONDENCE
a)
Email correspondence – Michelle Mahovlich, March 4, 2010
RE: TWINFLOWER PARK – SOCCER FIELD (6140-21)
b)
Letter – D. Corrigan, Mayor City of Burnaby, March 11, 2010
RE: POSSIBLE TRADE AGREEMENTS (0470-20)
c)
Letter – L. Buchanan, Chair, Coalition for Action on Alcohol Reform, March 26, 2010
RE: ALCOHOL REFORM (0110-20)
9.
BYLAWS
a)
Memo – T. Neurauter, A/C.O., March 26, 2010
RE: TICKET INFORMATION AUTHORIZATION BYLAW AMENDMENT (4000-00)
RECOMMENDATION: That Council give first three readings to bylaw
10.
NEW BUSINESS
a)
Letter – C. Thiel, C.O., CRD, March 12, 2010
RE: CRD BYLAW 3692, REGIONAL PARKS LOAN AUTHORIZATION BYLAW, NO. 1, 2010 (0471-02)
Letter / Map
RECOMMENDATION: That Council give assent to the adoption of the bylaw in accordance with Section 9802(1)(b) of the Local Government Act.
b)
Memo – T. Neurauter, A/C.O., March 22, 2010
RE: HIGHLANDS HERITAGE PARK MASTER PLAN 2010 (0230-20)
RECOMMENDATION: That Council approve the Highlands Heritage Park Society 2010 Master Plan and receive the 2009 Financial Statements.
c)
Memo – T. Neurauter, A/C.O., April 1, 2010
RE: HIGHLAND PARKS AND RECREATION ASSOCIATION MASTER PLAN 2010 (0230-25)
RECOMMENDATION: That Council approve the Highland Parks and Recreation Association 2010 Master Plan subject to approval of budget issues.
d)
Memo – T. Neurauter, A/C.O., March 26, 2010
RE: CODE OF ETHICS (2500-01)
RECOMMENDATION: That Council approve the Code of Ethics Policy
e)
Memo – J. Munn, Planner, March 31, 2010
RE: GREENHOUSE GAS OCP AMENDMENT – OPTIONS TO PROCEED (3480-14)
RECOMMENDATIONS: That Council receive the report and request that an OCP amending bylaw be drafted to include the new attached Chapter 11 – Greenhouse Gas Reduction, and replace the heading of the existing Chapter 11 with Chapter 12 – Plan Implementation and That Council call a committee of the whole meeting and invite select committee members and members of the STF to attend; the results of the meeting are to be reported directly back to Council for consideration before first reading of the Greenhouse Gas OCP Amendment bylaw
11.
IN CAMERA
Motion to Move In Camera:
That Council move In Camera to discuss items pursuant to the Community Charter, specially Section 90 (1)(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality; and Section 90 (1) (f)law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment.
12.
RELEASE OF IN CAMERA RESOLUTIONS
13.
ADJOURNMENT